Are you looking for Microsoft Outlook shortcut keys? Keyboard shortcuts help you to work more efficiently and navigate your inbox with ease with the below Outlook shortcut keys!
Outlook shortcut keys
Table of Contents
Most Common Outlook Shortcuts
Sl. No
keyboard shortcuts
Functions
1
Ctrl+Shift+M
Create a new message
2
Alt+S
Send a message
3
Alt+N, A, F
Insert a file
4
Ctrl+Shift+K
New task
5
Delete
Delete an item
6
Esc
Close a window or a menu
7
Alt+H
Go to the Home tab
8
Ctrl+E or F3
Search
9
Alt+H, R, P
Reply to a message
10
Alt+H, F, W
Forward a message
11
Alt+H, R, A
Select the Reply All option
12
Alt+J, S
Go to the Send/Receive tab
Outlook Shortcuts for Basic Navigation
Sl. No
keyboard shortcuts
Functions
1
Ctrl+1
Switch to Mail view
2
Ctrl+2
Switch to Calendar view
3
Ctrl+3
Switch to Contacts view
4
Ctrl+4
Switch to Tasks view
5
Ctrl+5
Switch to Notes
6
Ctrl+6
Switch to the Folder list in the Folder pane
7
Ctrl+7
Switch to Shortcuts
8
Ctrl+8
Open Journal
9
Ctrl+Shift+B
Open the Address Book
10
Alt+B or Alt+Left arrow key
Go back to the previous view
11
Alt+Right arrow key
Go forward to next view
12
Ctrl+Period (.)
Switch to next open message
13
Ctrl+Comma (,)
Switch to previous open message
14
Ctrl+Y
Go to a different folder
15
F3 or Ctrl+E
Go to the Search box
Outlook Short Keys to Create an Item or File
Sl. No
keyboard shortcuts
Functions
1
Ctrl+Shift+A
Create an appointment
2
Ctrl+Shift+C
Create a contact
3
Ctrl+Shift+L
Create a contact group
4
Ctrl+Shift+X
Create a fax
5
Ctrl+Shift+E
Create a folder
6
Ctrl+Shift+Q
Create a meeting request
7
Ctrl+Shift+M
Create a message
8
Ctrl+Shift+N
Create a note
9
Ctrl+Shift+H
Create a Microsoft Office document
10
Ctrl+Shift+S
Post to the selected folder
11
Ctrl+T
Post a reply in the selected folder
12
Ctrl+Shift+P
Create a Search folder
13
Ctrl+Shift+K
Create a task
Outlook Mail keyboard Shortcuts
Sl. No
keyboard shortcuts
Functions
1
Ctrl+Shift+I
Switch to Inbox
2
Ctrl+Shift+O
Switch to Outbox
3
Ctrl+K
Check names
4
Alt+S
Send a message
5
Ctrl+R
Reply to a message
6
Ctrl+Shift+R
Select the Reply to All option
7
Ctrl+Alt+R
Reply with a meeting request
8
Ctrl+F
Forward a message
9
Ctrl+Alt+J
Mark a message as not junk
10
Ctrl+Shift+I
Display blocked external content (in a message)
11
Ctrl+Shift+S
Post to a folder
12
Ctrl+Shift+N
Apply Normal style
13
Ctrl+M or F9
Check for new messages
14
Up arrow key
Go to the previous message
15
Down arrow key
Go to the next message
16
Ctrl+N
Create a message (when in Mail view)
17
Ctrl+Shift+M
Create a message (from any Outlook view)
18
Ctrl+Shift+M
Create a message (from any Outlook view)
19
Ctrl+O
Open a received message
20
Ctrl+Shift+D
Delete and ignore a conversation
21
Ctrl+Shift+B
Open the Address Book
22
Insert
Add a Quick flag to an unopened message
23
Ctrl+Shift+G
Display the Flag for follow up dialog
24
Ctrl+Q
Mark a message as read
25
Ctrl+U
Mark a message as unread
26
Ctrl+Shift+W
Open the MailTip in the selected message
27
F4
Find or replace text
28
Shift+F4
Find the next item
29
Ctrl+Enter
Send a message
30
Ctrl+P
Print an item
31
Ctrl+Alt+F
Forward a message as an attachment
32
Alt+Enter
Show the properties for the selected item
33
Ctrl+Alt+M
Mark an item for download
34
Ctrl+Alt+U
Check the Mark for download status
35
Ctrl+S
Save an item
36
F12
Open the Save as dialog
Outlook Shortcut to Open the Visual Basic Editor
Sl. No
keyboard shortcuts
Functions
1
Alt+F11
Open the Visual Basic Editor
Conclusion:
We hope the above list of Outlook shortcut keys helps you to work more efficiently. Keyboard shortcuts can be easier and time-saving. Let us know your thoughts through comments. Also, comment other shortcuts that you are using frequently.
Thankyou, helpful article